Administrative Assistant III
Provides administrative and operational clerical support to department managers and/or staff. Responsibilities may include answering phones and relaying messages/information to both departmental staff and callers; scheduling/calendaring meetings and conferences; maintaining filing systems; ordering/stocking office supplies; opening/sorting mail. Types/proofreads/composes correspondence; creates graphs and presentations; researches issues as needed.
Provides complex administrative and/or project support to the department head, managers and/or staff members to include the following: Answers phones, takes messages, screens calls, and greets KP visitors or outside vendors. May monitor emails for others.
Manages the manager's calendar, and schedules/plans meetings. Researches, plans and arranges events including hotel and conference facilities. Makes travel arrangements for the department/staff or manager.
Writes detailed correspondence for managers and staff; independently updates department documents as needed.
Creates reports, presentation materials with charts and illustrations, and proofs content for accuracy.
Researches and collects information needed to complete project tasks or reports.
Interfaces daily with KP employees across multiple organizations and external parties as a liaison for the department/function.
Tracks expenditures to include billing and payment authorization on behalf of the department manager; authorizes recharges across business units. Manages expense reports.
Performs other department specific duties as assigned.
Four (4) years of administrative assistant support to a person or unit of an organization at the manager/director level.
High School Diploma OR General Education Diploma required.
Two (2) years of related college course work OR two (2) years of related experience.
License, Certification, Registration
Demonstrates a progressively higher level of proficiency in most of the following areas: Word-processing and spreadsheets, which includes the creation of graphs and charts; importing documents/data; creation of formulas and macros.
Demonstrated ability to plan, organize and prioritize work assignments.
Effective verbal, written and interpersonal skills required.
Typing test required with a minimum of 45 words per minute and a 5% or less error rate.
Must be at least 70% proficient at an intermediate level in Microsoft Word and Excel.